Pollak Library Collection Grants
Patrons of the Library are now accepting CSUF faculty proposals for the Pollak Library Collection Grants.
The Patrons of the Library will award grants to faculty members for the purpose of enhancing and diversifying Pollak Library's print and electronic collections. This grant program has been established for one-time purchases of high-cost individual items or a large number of low-cost items. Areas of the collection needing particular attention due to a lack of growth in recent years or new areas of study will have priority. Materials purchased will directly support CSUF course curriculum and programs, and may be for a course, program, research or creative project, or general subject area. Digitized primary source materials, online reference sources, print books, electronic books, DVDs, and streaming media, are all viable examples of materials which faculty may include in their applications. Please see below for details on the program, how to apply, and important deadlines.
You may want to contact your librarian subject consultant regarding your application.
If you have questions please contact Ann Roll, Collection Development Librarian, Pollak Library, at email@example.com or 657-278-8625.
1. Any current CSUF faculty member may apply.
2. Most awards will be below $5000; however, larger requests will be considered and potentially funded if justified and warranted. Proposals for multiple resources may be partially funded.
3. This initiative is specifically for one-time purchases, such as digitized primary source materials, online reference sources, print books, electronic books, DVDs, streaming media, etc. Resources requiring ongoing subscriptions or other multi-year obligations will not be considered.
4. The goals of this grant opportunity are to both provide needed resources for teaching and research, and to enhance the library's collection. Therefore, funded collection materials must either be housed in Pollak Library or available via campus-wide online access. Proposals for materials to be housed within academic departments or installed in departmental computer labs will not be considered.
5. Before submitting a proposal, faculty must send a list of requested resources to Ann Roll, Collection Development Librarian (firstname.lastname@example.org), who will confirm pricing. So that library staff have adequate time to gather all necessary price information, the final deadline to request a price quote is 5:00 PM, October 20, 2017. Publicly advertised pricing may not be applicable to libraries. Library staff will contact vendors for price quotes and provide an estimate for possible additional costs, such as sales tax, shipping, and handling. Proposals including pricing that has not been vetted by the library will not be considered.
6. The proposal will be composed of three elements:
- A completed application form, including contact information, the courses, programs, and/or projects that the requested materials will support, and the total dollar amount of the request (as provided by the Collection Development Librarian)
- A brief narrative (500 word maximum) that provides a rationale for the proposal
- A list and description of the items requested for the library collection
7. Proposal narratives should address the following questions:
- What is the relationship between the materials you are requesting and the program, course, or research for which they are intended?
- How essential are these materials to achieving the goals of the program, course, or research for which they are intended?
- How will these materials strengthen Pollak Library's collection or address a recognized area of deficiency?
- How many students will benefit from these materials? How many faculty will benefit from these materials? How frequently will the materials be used?
8. The final deadline to request a price quote is 5:00 PM, October 20, 2017. The final deadline to submit a proposal is 5:00 PM, November 3, 2017.
9. Complete applications should be sent via email to Ann Roll, Collection Development Librarian, at email@example.com by the deadline.
Does this program replace other methods of requesting library purchases?
No. The Patrons of the Library have graciously funded this program so that faculty-requested materials that are beyond the library's budget can be considered. Individual requests for small numbers of relatively low-cost book or video titles, for example, should continue to be directed to your subject librarian and/or the Collection Development Librarian.
When will grant awardees be announced?
Awardees will be announced early in the Spring semester.
For funded grants, when will the requested materials be available for use?
Materials will be available for use for the Fall 2018 semester. Depending on the type and availability of material requested, some materials, such as electronic books and reference sources, may be available sooner.
What kind of materials can I request?
Any library material, in any format (physical or electronic), that can be purchased with one-time funds. Digitized primary source materials, online reference sources, print books, electronic books, DVDs, and streaming media are all viable examples. Materials that require ongoing payments, such as annual subscription fees, cannot be considered. It can sometimes be unclear if electronic resources, such as online reference sources or streaming media, are available for one-time purchase or require a subscription. If you are unsure, contact Ann Roll, Collection Development Librarian (firstname.lastname@example.org) for investigation and clarification.
On what criteria will my proposal be reviewed?
Please clearly address the questions included in guideline #7, as these will be key criteria in evaluating proposals. Materials should both support teaching and/or research and strengthen the library collection. Faculty are encouraged to explore the library's existing physical and electronic collections and address gaps that the proposed materials will fill.
While it is expected that nearly all proposed materials that meet the criteria could be acquired within existing library processes, some requested materials may require additional procurement review outside the library, such as by Information Technology and/or Contracts and Procurement. This potential outside review could also affect the possibility of a proposal being funded.
Can I provide pricing from Amazon or the publisher's website? Is it necessary for the library to vet pricing in all cases?
Only proposals with pricing confirmed by the Collection Development Librarian will be considered. Pricing provided on consumer websites sometimes differs from pricing available for purchase by libraries, especially for materials such as audio-visual materials and ebooks. Print books sometimes have additional processing costs. To ensure that your proposal is fully considered, provide a list of requested material to Ann Roll, Collection Development Librarian (email@example.com), by 5:00 PM, October 20, 2017.
What are the important deadlines?
The final deadline to request a price quote from the Collection Development Librarian is 5:00 PM, October 20, 2017. The final deadline to submit a proposal is 5:00 PM, November 3, 2017.
Who can I contact if I still have questions?
Ann Roll, Collection Development Librarian, at firstname.lastname@example.org or 657-278-8625
- Pollak Library Collection Grants Application (Word)
- Pollak Library Collection Grants Materials Request Template (Excel)
Application (Copy & Paste Version)
Patrons of the Library and Pollak Library
2017-2018 Collection Grants Application Form
Course(s), program(s), and/or research project(s) for which materials are requested:
Total dollar amount of request: (Please attach Collection Development Librarian's confirmation of pricing)
Proposal Narrative (500 word maximum): (Please address the questions listed in Collection Grants Guideline #7 available below)
Items to Purchase
Please use the Excel template to attach a list of the requested materials that would be purchased with this grant.